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Old 03-18-2016, 03:57 PM   #1
funsoul
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Northeast (USA) LN2 get-together!

Hi Folks!

Thinking it's about time for a nice Northeast LN2 get-together/party and you're all invited!!

The event should be lots of fun! Meet old and new friends, put faces to the nicks, learn from those with more experience (have people to share the misery if you blow something up), bench like crazy and, am sure, down at least a couple beers together. Everyone from monster benchers to noobs, vendors and just regular folks curious about this hobby of ours' are welcome.

Most specifics are still TBD but wanted to float the thought with plenty of advance notice. Once we have an idea of how many people might be interested in attending, we'll start researching, identify venues/hotels (with plenty of power for our needs), arrange for plenty of LN2 to go around and determine actual costs.

We're also seeking vendors to come and demo their latest and greatest products as well as any potential sponsors. If any of you have contacts and be willing to try to get them on-board, that'd be awesome.

When: July 23, 24 (preferred) or September 24, 25 (backup).

Where: Harrisburg, PA area

If you're interested, please take the poll in the main thread at forum.hwbot (http://forum.hwbot.org/showthread.php?t=154238) and/or reply in this thread. Will keep you updated on any details or related info as things progress.

The more the merrier ihmo so hopefully we can get a good crowd together. If you have any questions or thoughts, please don't hesitate to post here or reach out to me directly at scbesterman@NOSPAMhotmail.com.

Look forward to seeing you all there and stay tuned for updates!!!!

Very kind regards,
-Stefan

PS- Apologies if this is in the wrong place..feel free to move as needed :/
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Old 03-19-2016, 01:59 PM   #2
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Hey Witchdoctor, wanna car pool?
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Old 03-19-2016, 02:12 PM   #3
funsoul
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Hiya The Dude! I'm not Witchy but he's already said he'll be there

The poll has now been reset. Please check your calendars (and with your SO's hehe) and cast your votes at the main hwbot thread ! Apologies to anyone who already voted...couldn't see any other way to get it right without the reset. :/

We'll see how it goes but we really need to get this figured out fairly soon so, we'll need to start thinking about setting a deadline (maybe 4/15-ish?). We'll play it by ear for a couple weeks and see where we are at that point.

Also...it'd be great to have extra pots to lend beginners. If anyone has extras they could bring, that'd be excellent. Please let me know in the main thread and I'll put updates in the OP.

Getting a little excited! Pretty sure we'll have an excellent time.

Tia for votes, ideas, etc!!!
-Stefan
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Old 03-21-2016, 02:07 AM   #4
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Hey Witchdoctor, wanna car pool?
Have to conform dates, but planing on being there

If so I am down with it
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Old 03-26-2016, 03:42 PM   #5
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Humble apologies folks. The moderators couldn't get the poll working properly so the thread's been deleted and a new one (with the proper poll) added. All the votes have been completely wiped out so need everyone to check their calendars and cast their votes.

The new 'main' hwbot thread is here: http://forum.hwbot.org/showthread.php?t=154838

tia!!!

Additional Comment:

Getting there...something will definitely be happening

If you think you might be able to make it to the party, please cast your vote in the hwbot thread. Also...anything ya'll could do to help get people (attendees, vendors, whatever) interested would be awesome!

Last edited by funsoul; 03-26-2016 at 03:42 PM. Reason: Automerged Doublepost
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Old 03-28-2016, 11:14 AM   #6
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Have to conform dates, but planing on being there

If so I am down with it
Keep me posted on the date in case it falls off my radar. My weekdays are very busy, but weekends are pretty flexible. I'll buy a few rounds BTW!
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Old 03-28-2016, 03:40 PM   #7
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.................
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Old 05-20-2016, 06:20 AM   #8
funsoul
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Hiya folks!!!

We're on! Based on poll results to date and pm's with various folks, we're looking at roughly 25 attendees on July 23rd-24th.

Next steps are to get the venue and ln2 arrangements made. On the venue...Lochekey and aerotracks have said they'd help so if you guys could coordinate with each other, that'd be great. Figure Witchdoctor and hotrod might also be able to check places as this is in their neighborhood?

Hoping for someplace decent but kinda cheap and think the expandable/sectional room idea is great. If we manage to get more people, we can just add some space. Power and air conditioning (and dehumidification?) are super key. I'm clueless on those fronts so hoping someone can vet that out for us. We'll want to make sure they'll give us a nice discount on rooms and stuff, too. If you guys find 1-2 places that would work for us, I have no problem making the phone calls, trying to work the best deal for us and getting it booked.

Then there's the ln2. Figure 60-75L/person should be plenty. If anyone has a great contact at a local distributor, it'd be great if you could start checking with them for estimates (including gas, delivery, tank rental, price matching, etc). Couple of benchers have reached out to me with pricing around $0.38/L so I'll chase up with them for contacts, account numbers, copies of receipts, etc. Will also speak with the guys I get mine from to see if there's anything they could do with the praxair in the Harrisburg area and start trying to get that locked in.

Next is the loaner pool for people interested in trying ln2 but who don't have equipment. If anyone has extra stuff they could bring, please let me know and we can start keeping a list.

Finally (at least of what I can think of atm) is the matter of vendors and sponsors. A couple guys have said they'll be able to bring some hardware and another has said that once we have a total estimate (venue plus ln2), they will speak with their rep and see how much they might be able to help offset some of the costs. There's been a suggestion that since having sponsors can be a double-edged sword (having to stream video, results, etc) that we're better just doing everything on our own. As I've never had any experience getting an event together (or dealing with sponsors, vendors, etc)...am very open to everyone's thoughts on this topic!

So...that's where we are atm. Again...any thoughts, ideas, suggestions or assistance with any aspect of the event planning or execution would be hugely appreciated!

Getting excited now and look forward to meeting everyone there/then!!!!
-Stefan

Additional Comment:

Booked our venue yesterday so we are definitely on for that weekend in July! We also have our ln2 supplier arranged. We may also have a sponsor or two willing to participate.

Once we have the formal quote for the ln2, will relay all costs to the fine bencher who has kindly offered to try to get his sponsor(s) behind us. Once we know the full details of their support (if any), we will then be able to figure out total costs and attendee charges.

If any of you have other potential sponsors who might be interested in supporting the event via helping out with the costs, providing stuff for giveaways or anything else, that would be awesome and very much appreciated by all.

Once we know the full story will create a formal sign-up thread. Hoping to have that done by the end of next week (or so).

Getting there!! Stay tuned!!!

Additional Comment:

We're on!

Received confirmation that Corsair will be covering the cost of the venue and 2,300L of LN2. This is a free event!!

Official Sign-up page

Additional Comment:

Hiya folks! Hoping some of you can make it to the party!

Additional Comment:

Happy Friday folks!

Sign ups are rolling nicely now! Just wanted to reach out to request that any of you who are coming, please sign up in the main hwbot thread. If possible, would like to have a good idea of the total number of folks so we can plan accordingly.

I know it's still a couple months out but the sooner we know, the better.

PS- Did I mention that this is a free event? hehe

Last edited by funsoul; 05-20-2016 at 06:20 AM. Reason: Automerged Doublepost
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Old 07-21-2016, 07:08 PM   #9
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Hi Folks!!

Been busy with work but with less than a month to go, wanted to provide an update and see if, collectively, we can get some more sign-ups and other folks involved in our get together.

We're all set with the venue booking. Just need to get some electrical questions answered and get someone to stop by the venue to check the room and let them know how the tables should be arranged. If one of you lives nearby and could handle that side of the equation, please let me know. Other than that, we could probably use more extension cords, etc..

On the loaner pool front...I picked up 5 keyboard/mouse combos so those will be available on a first come, first served basis. The kind folks at HWBOT (thank you Massman!) have promised to have a 6950x available for loan during the event. Whoever borrows it will only be allowed to use if for 3d benches but it'll be awesome to get to take this thing for a spin. Anyone else have stuff they'd be willing to lend?

Turn n' Burn will be bringing along one of lnlcooling's monster setups. Pretty awesome and it'll give us all a chance to actually see it in action. Turn's working with them and we're in discussions about possibly raffling off one of their devices during the weekend. If you're not familiar with them, their website is: lnlcooling

As previously announced, the folks from OCTV will attending and running some beta competitions. They've also kindly agreed to bring extra webcams so we'll be doing livestreaming throughout the weekend.

It'd also be great to see if we can get some form of support from other vendors. I'll be reaching out to the Elites who'll be attending to see if they'd be willing to try and get their sponsors on board.

Still looking for ideas for weekend competitions! Cash prizes for the winners will be paid with any donation funds which don't get used for ln2 purchases. Thoughts or ideas would be much appreciated. If we don't end up having cash prize competitions, we'll probably use those funds for pizza and such.

Welcome any input from you on any aspect of the weekend get-together! The goal is to do whatever possible to make sure everyone has an awesome time.

For folks arriving on Friday night...any thoughts on what you'd like to do that evening? Am thinking it'd be great to get together for dinner, beverages, hardware prep, hanging out, etc, etc. I'm hoping to get there around 8pm-ish.

Getting excited and looking forward to seeing you all there!

Very best regards,
-Stefan

PS- If any of you have any questions, please don't hesitate to post here or contact me directly. I'll also be bringing some extra eraser, shamwow, tim, k-type probes and neoprene in case anyone needs it.

Additional Comment:

Just a quick reminder....the party is on, there's still space and it's totally free!!

If you're around and even just feel like stopping by, meeting folks and having some fun, stop by!

Last edited by funsoul; 07-21-2016 at 07:08 PM. Reason: Automerged Doublepost
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Old 08-07-2016, 10:49 AM   #10
funsoul
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Heya folks!

Just wanted to thank everyone for my best benching-related experience ever (so far)! What an outstanding time!!! I learned more from Friday afternoon to Sunday afternoon than I have in the entire time I've been benching!

It was excellent to meet everyone! What a great group of folks! Really was such a pleasure to get to hang out with the crew.

Going to write up the weekend experience and will link it here but until then....huge thank you's out to steponz/Joe for everything he showed me and getting Corsair involved. TREMENDOUS thanks out to Corsair for their awesome sponsorship!!! Also thanks go out to hotrod for hooking us up with the killer ln2 connection (plus being there for tank delivery and return). Thank you also to Pieter, hwbot and the super-kind OCTV crew!

Most importantly, of course, thanks again to everyone who made it to the party (as well as those who offered words, wishes and donations). You guys are what really made this event so hat's off to you! Now that the ice has been broken, hopefully we'll do more regional events in the future.

Thanks again for an amazing time!
-Stefan

Links to OCTV:
https://www.youtube.com/channel/UCab...CyUr_F3NJBFhLg
https://www.twitch.tv/overclockingtv/profile
https://www.twitch.tv/overclockingtv/v/79749822
https://www.twitch.tv/overclockingtv/v/79689997
https://www.twitch.tv/overclockingtv/v/79654917

Some party pics:
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